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WordPress User Roles and Permission Management Explained
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Out of the box, WordPress includes up to six different user roles. • Understanding each one is key if you want to protect your site and ensure your team of editors content creators work more effectively. • Hi, WordPress enthusiasts, my name is Robert and in this video, I'll explain five of these roles in turn. • I’ll also show you what the WordPress dashboard looks from the perspective of each role. • Let's start with the Administrator. • Level 1 THE ADMINISTRATOR 0:36 • This is the role assigned to you when you create a website. • The administrator is at the very top of the hierarchy. • In most cases, there is only one, and they can access all the functions of the WordPress backend. • Administrators can do everything. • This user role can, in part create, edit, and delete any content, manage plugins and themes, edit code, delete or manage other user accounts. • Obviously, the administrator is the most powerful user role and should rarely be assigned to any other account. • If you give someone else this user role, you’re essentially giving them the keys to the castle. • So be careful! • For multisite owners, the Super Admin role is the one that has such capabilities. • Level 2 THE EDITOR 1:45 • Now that I am logged in as the administrator, let me create a new user with the editor role. • Remember that you can give access to certain people through your login page even if the anyone can register feature is disabled in the general settings of your website. • One of those people may be your copywriter, set as your editor, who can receive an email once the account is created if this box is checked. • As the name of this user role suggests, an editor is generally responsible for managing content and thus has a high level of access. • They can create, edit, delete and publish both pages and posts – even those belonging to other users. • An editor can also moderate comments and manage categories and links. • However, they cannot make site-wide changes such as adding plugins and themes or installing updates. • Instead, they are responsible for overseeing the work of authors and contributors. • Level 3 THE AUTHOR 3:11 • An author has far fewer permissions than editors. • They cannot edit pages and are unable to alter other users’ content. • In addition, they lack any sort of administrative capabilities. • What they can do is create, edit, delete, and publish their own posts, and upload media files. • This makes their role pretty clear. • Authors are responsible for creating content, and nothing more. • Level 4 THE CONTRIBUTOR 3:57 • The contributor role is essentially a stripped-down version of the author's role. • A contributor is only able to perform three tasks – reading all posts, as well as deleting and editing their own posts. • This role is quite limited since it doesn’t enable users to publish posts or upload media files. • However, it’s ideal for one-time and new content creators. • Level 5 SUBSCRIBER 4:15 • Subscribers have only one main capability and their WordPress dashboard is usually incredibly bare. • They can read all posts on the site, as well as manage their own profiles. • Normally, anyone can read posts without being assigned a role, so not all sites will use this option. • However, it comes in handy for subscription-based sites, where you want to enable access to content only for certain people. • Understanding the various user roles is important, but so is knowing how to apply them correctly. • Every site is a little different, but here are a few tips for making the best use of this feature: • Give each user only the level of access they need. • This is key for security, so no one can make unapproved changes or delete content accidentally. • Keep the number of user roles at the top limited. • A solid rule of thumb is to stick with one administrator and a few trusted editors. • The Author role can be assigned to regular content creators who have proven themselves, and new or one-time writers can simply be given the contributor role. • Try using plugins to customize your user roles. • The default system is effective, but you may benefit from a plugin to enhance its functionality. • User role plugins enable you to create your own specialized roles, alter the existing ones, and more. • I recommend starting with the aptly-named User Role Editor. • https://wordpress.org/plugins/user-ro... • And always remember – when in doubt, it’s better to assign too few permissions than too many. • Make sure you understand the five, sometimes six basic user roles in WordPress, and what each is capable of. • Then, you can follow a few simple techniques to take advantage of this feature. • #WordPress #UserRoles #UserCapabilities
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