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Issuing a P45 BrightPay UKmp4
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BrightPay Payroll Software: http://www.brightpay.co.uk • Issuing a P45 • 1. In this tutorial we will demonstrate how to issue a P45 to an employee ceasing employment. • 2. Firstly, process their final pay period in the normal way ensuring that all amounts owing to the employee are accounted for -- for example holiday pay, back-pay etc. • 3. Before finalising the pay period, a note can also be added to the employee's payslip to indicate that this is their final payslip and all amounts owing have been included. • 4. Finalise the employee's payslip in the normal manner by selecting 'Finalise Payslips' on the menu bar. • 5. To issue the employee's P45, click on the 'Employees' tab and select the employee's name on the left. • 6. Select the 'P45' button on the employee's menu bar. If you have made all final payments to the employee, click 'Yes' to continue • 7. On the P45 screen, enter in the employee's date of leaving or select from the calendar. This is a mandatory field. • 8. Ensure that the additional employee information on this screen is correct and amend where necessary. A date of birth will be required before the P45 can be completed. • 9. Click 'Continue' to confirm these details and to commit the employee's leave date. • 10. To submit Part 1 of the employee's P45 to HMRC, now select the 'Send to HMRC' tab. Click 'Start' to begin the submission. Response messages will be displayed on screen during the submission. As soon as the file is received and accepted by HMRC, a success response will be displayed. • 11. To print or export the employee's P45, select the 'Print/Export' tab. Select which parts of the P45 you wish to print or export and click 'Continue'. Parts 1A and 2 can be printed or exported for the employee as well as a copy of Part 1 for the employer to keep on file. • 12. On the next screen, the selected parts of the P45 will be displayed on screen. When ready, choose the 'Print' or 'Export XPS' option, as required. • 13. After a P45 has been issued, the employee record will be updated to state that they are no longer employed and they will no longer be included in any subsequent payroll period. • 14. The employee's payslip history, however, will remain should this need to be viewed at any time.
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